Job Opening: Production & Event Administration Assistant
The position has since been filled
We are looking for a
Assistant for Production and Event Administration
to start on January 1, 2025, in a part-time position (approx. 20–30%)—based in Zurich or working remotely from anywhere in German-speaking Switzerland
Application deadline: December 4, 2024
LUHMEN D’ARC is a label dedicated to the production and presentation of various cultural events and outreach formats, including community events and workshops, talks and lectures, and, on occasion, performances and installations. Innovative and experimental, practical as well as theoretical, we explore bodies, intimacy, and emotions, as well as the diversity of sexualities, pleasure, displeasure, and desire. We favor critical perspectives and cultural studies approaches, and we draw inspiration from the educational and reflective strategies of the performing arts and their participatory forms. We collaborate with people from the fields of cultural studies and the humanities, with choreographers, performers, and visual artists, as well as with body workers, sex workers, and specialists from the so-called sex-positive and BDSM scenes.
We are a small label in terms of staff—we primarily work with one person, the director—and we are looking to further expand the diversity and scope of our work. We currently manage 80–100 events per year. This requires an increasing level of organizational and administrative commitment. We are seeking a Production and Event Administration Assistant for a long-term position (at least 1 year).
The variety of tasks:
– Support would be appreciated in the following areas. The specific responsibilities will be defined in consultation with the respective applicant and based on their qualifications and workload. –
Comprehensive organizational and administrative support for events
(planning, preparation, execution, follow-up)Ensuring and Further Developing the Digital Office Infrastructure and Workflow
Web Content Management for the Squarespace Website and Social Media
Ticketing & Event Billing
Invoicing, accounting, and controlling tasks
Creating and Sending Newsletters and Informational Emails
Marketing Coordination - Email, Social Media, and Print (if applicable)
Communication with event attendees and interested parties
Communication and Collaboration with Partners and Guests
Most of the tasks can be done remotely
Requirements:
We welcome people who are interested in and have experience with our topics. A willingness to participate in our events is desirable, as it is a prerequisite for informed communication with interested parties and participants. For this reason, and because regular in-person meetings are necessary, it is advantageous for applicants to live in Zurich or the surrounding area.
Otherwise, the following would be important and desirable:
It is very important to be able to work independently—that is, to maintain an overview, identify tasks, and independently initiate and keep processes running—as well as to work very carefully and precisely, since many tasks involve numerous small details that must be taken into account.
Experience with production and administrative work in the cultural and events sector
Very strong general organizational and administrative skills
Proactive communication skills within the team, with partners and guests, and especially with event attendees
Excel—at least a basic knowledge of the program is required; training will be provided
Squarespace—experience preferred; training is required
Willingness to learn how to use an accounting and invoicing program; the well-known Swiss program Bexio may be implemented—experience with Bexio is a plus!
Experience with the workspace tool “Notion” is a plus
Experience with social media marketing—tools and strategies—and a passion for graphic design
German, very good written German => Proofreading skills
English—not necessarily excellent, but fluent in both spoken and written English for communicating with partners, guests, and event attendees
Less experienced individuals will have the opportunity to get up to speed and gain hands-on experience with event planning and some administrative tools. More experienced individuals are warmly invited to contribute their expertise and ideas, and to help shape and further develop the processes and the label.
Working hours:
Initially about 10 hours, increasing to a maximum of 14 hours per week in the future
Mainly on weekdays; highly flexible availability is preferred; approximately 2 hours per day
Compensation:
Full-time position, 40 hours per month
=> Net monthly salary: CHF 1,000
LUHMEN D’ARC is, in principle, a non-profit cultural events label: our extensive program is currently only possible because all participants clearly prioritize artistic content over financial interests. We are aware that our proposed compensation—which is negotiable only to a limited extent—is relatively low. We are working to change this as the label continues to develop.
Application:
We look forward to receiving well-written applications, including a brief cover letter and resume, for the position of
by December 4, 2024, at the latest, via mail (at) iridescentmatters.com
Please feel free to contact us via the same channel if you have any questions.
