Job Opening: Production & Event Administration Assistant
The position has since been filled
We are seeking a part-time (approx. 20–30%)Production and Event Administration Assistant
to start on January 1, 2025
– Location: Zurich/German-speaking Switzerland
Application deadline: December 4, 2024
LUHMEN D’ARC is a label dedicated to the production and presentation of various cultural events and educational formats, including community events and workshops, talks and lectures, and occasionally performances and installations. Innovative and experimental, practical as well as theoretical, we explore bodies, intimacy, and emotions, as well as the diversity of sexualities, pleasure, aversion, and desire. We favor critical perspectives and cultural studies approaches, and we draw inspiration from the educational and reflective strategies of the performing arts and their participatory forms. We collaborate with people from the fields of cultural studies and the humanities, with choreographers, performers, and visual artists, with body and sex workers, and with specialists from the so-called sex-positive and BDSM scenes.
We are a small label in terms of staff—we primarily work with one person, our managing director—and we are looking to expand the scope and diversity of our activities. We currently manage 80–100 events per year. This requires an increasing level of organizational and administrative commitment. We are seeking a Production and Event Administration Assistant for a long-term position (at least 1 year).
The variety of tasks:
– Assistance would be appreciated in the following areas. Specific responsibilities will be determined in consultation with the applicant and based on their qualifications and workload. –
Comprehensive organizational and administrative event support
(planning, preparation, execution, follow-up)Ensuring and enhancing the digital office infrastructure and workflow
Web Content Management for the Squarespace website and social media
Ticketing & Event Billing
Invoicing, accounting, and controlling tasks
Creating and sending newsletters and informational emails
Marketing Coordination - Email, Social Media, and Print (if applicable)
Communication with event attendees and interested parties
Communication and Collaboration with Partners and Guests
Most of the tasks can be done remotely
Requirements:
We welcome people who are interested in and have experience with our topics. A willingness to participate in our events is desirable, as it is essential for engaging in informed communication with interested parties and participants. For this reason, and because regular in-person meetings are necessary, applicants living in Zurich and the surrounding area are preferred.
Otherwise, the following would be important and desirable:
It is very important to be able to work independently—that is, to maintain an overview, identify tasks, and independently initiate and manage processes—as well as to work very carefully and precisely, since many tasks involve numerous small details that must be taken into account.
Experience with production and administrative work in the cultural and events sector
Excellent general organizational and administrative skills
the ability to communicate proactively within the team, with partners and guests, and especially with event attendees
Excel – basic knowledge is required; training will be provided
Squarespace - experience preferred; training will be provided
Willingness to learn how to use an accounting and invoicing program; the well-known Swiss program Bexio may be implemented—experience with Bexio is a plus!
I would love to hear about your experience with the workspace tool “Notion”
Experience with social media marketing tools and strategies, and a passion for graphic design
German, excellent written German => Proofreading skills
English—not necessarily fluent, but sufficient for communicating with partners, guests, and event attendees, both verbally and in writing
Less experienced individuals will have the opportunity to get up to speed and gain hands-on experience with event planning and various administrative tools. More experienced individuals are warmly invited to contribute their expertise and ideas, and to help shape and further develop our processes and the label.
Working hours:
Initially about 10 hours, increasing to a maximum of 14 hours per week in the future
primarily on weekdays, preferably with very flexible availability, about 2 hours a day
Compensation:
Full-time position (40 hours/month)
=> Net monthly salary: CHF 1,000
LUHMEN D’ARC is, in principle, a non-profit cultural event label: our extensive program is currently only possible because all participants clearly prioritize artistic content over financial interests. We are aware that our proposed compensation—which is negotiable only to a limited extent—is relatively low. We are committed to changing this as the label continues to grow.
Application:
We welcome well-written applications, including a brief cover letter and resume, to
by December 4, 2024, at the latest via mail (at) iridescentmatters.com
Please feel free to contact us via the same channel if you have any questions.
